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Executive Committee Minutes, December 2018

Executive Committee
FINAL
Monday, December 17, 2018
10:00 AM – 12:00 PM

Members Present: Amanda Bergen, Kerri Eaker, Aldea LaParr, Alex McArthur, Cheryl Powell, Nessie Siler
Member Absent: Wing Ng
Guest Present: Myron Gavin
Staff Present: Chris Egan, Melissa Swartz, JoAnn Toomey, Yadira Vasquez

I. Call to Order

Chair Alex McArthur opened the meeting of the Executive Committee (EC) and welcomed the members calling in.

II. Approval of Minutes

The draft minutes of the November 19, 2018 Executive Committee meeting were reviewed.

MOTION: Amanda Bergen made a motion to approve the November 19, 2018 minutes. Cheryl Powell seconded the motion. The motion was approved by unanimous vote.

III. Financial Report and Expenses/Match Update

Yadira Vasquez reviewed the financial reports for the NCCDD and explained in detail the new format. Currently, all anticipated funds for FFYs 2017-2020 have been identified to be spent, pending Council approval. Alex McArthur thanked Yadira for explaining the new forms and asked if the members had any questions and there were none.

IV. Council Meeting/Member Survey or Agenda Review

Alex McArthur reviewed the draft February Council meeting agenda with the members. They suggested that O’Neill Communications give an in-depth overview of their plans for next year to engage in new campaigns across NC, perhaps in the areas of Medicaid managed care, etc. Maybe they could partner with Council members in their local communities to spread the word about NCCDD. They also suggested that they’d like to see the calendar on the NCCDD website more accessible and noticeable on the home page.

The members also reviewed the proposed 2019 Committee Assignments and made the following motion:

MOTION: Kerri Eaker made a motion to approve the proposed 2019 Committee Assignments. Aldea LaParr seconded the motion. The motion was approved by unanimous vote.

V. Conference Funding Requests

The members reviewed a request from The Autism Society of North Carolina for their Annual Conference titled Autism: Strategies for a Lifetime being held March 22 and 23, 2019 in Charlotte, NC. The request is for up to $3,000.

MOTION: Kerri Eaker made a motion to approve funding in the amount of up to $3,000 to The Autism Society of North Carolina for their Annual Conference titled Autism: Strategies for a Lifetime being held March 22 and 23, 2019 in Charlotte, NC. The members requested that they be notified to include self-advocates on their planning committee for this or future requests. Nessie Siler seconded the motion. The motion was approved by unanimous vote.

VI. Personal Services Contract Review/Approval

None at this time.

VII. Ad Hoc Committees/Updates

None at this time.

VIII. Other

The members reviewed the updated work plan and budget from The Collaborative for the Project Prosperity initiative.

MOTION: Aldea LaParr made a motion to approve sole-source funding to The Collaborative for the Project Prosperity initiative in the amount of $20,000, with the match requirement waived, for a period of one year beginning by March 1, 2019, and ending by February 29, 2020.

Chris Egan updated the members that due to some state requirements needing to be met by the North Carolina Empowerment Network, the start date of their funding for a one-year period, approved at the November, 2018 Executive Committee meeting with the full Council’s authority, has to be delayed to begin by March 1, 2019 and end by February 29, 2020.

MOTION: Kerri Eaker made a motion to change the dates of funding to the North Carolina Empowerment Network to begin by March 1, 2019 and end by February 29, 2020. Amanda Bergen seconded the motion. Cheryl Powell and Nessie Siler abstained from voting. The motion was approved by unanimous vote.

Alex McArthur updated the members that the Executive Director position has been posted on the NC Government Jobs website with a closing date of December 27, 2018. She will forward all qualified applications to the Executive Committee members as received by the DHHS Human Resources division. JoAnn Toomey reminded the members that this process is confidential and the discussion of applicants, interview questions and interview schedules must remain confidential through to the Executive Committee’s recommendation to the full Council for the successful candidate. She also informed the members that Vickie Clark has been assigned as the HR liaison for assistance in the process of interviewing/hiring a state employee. The members agreed to meet January 7, 2019 at 9:30 AM for their first closed meeting of the Executive Committee to discuss this personnel matter.

Nessie Siler announced that the date of the memorial service for Renate Macchirole has been scheduled for January 12, 2019 at the Manteo Baptist Church. She will forward the details as she receives them.

IX. Adjourn

Alex McArthur thanked everyone for a successful year and wished all happy holidays and then asked for a motion to adjourn.

MOTION: Kerri Eaker made a motion to adjourn the meeting. Cheryl Powell seconded the motion. The motion was approved and the meeting adjourned.

Next EC Meeting: January 14, 2019

Upcoming 2019 EC Meetings–10:00 AM-12:00 PM: February 25, March 18, April 15

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