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Executive Committee Minutes, September 17, 2018

Executive Committee
FINAL
Monday, September 17, 2018
10:00 AM – 12:00 PM

Members Present: Amanda Bergen, Kerri Eaker, Aldea LaParr, Alex McArthur, Wing Ng, Nessie Siler
Member Absent: Cheryl Powell (Due to Hurricane Florence)
Staff Present: Chris Egan, JoAnn Toomey, Yadira Vasquez

I. Call to Order

Chair Alex McArthur opened the meeting of the Executive Committee (EC) and welcomed the members calling in.

II. Approval of Minutes

The draft minutes of the August 20, 2018 Executive Committee were reviewed.

MOTION: Aldea LaParr made a motion to approve the August 20, 2018 minutes. Amanda Bergen seconded the motion. The motion was approved by unanimous vote.

III. Financial Report and Expenses/Match Update

Yadira Vasquez reviewed the financial reports for the NCCDD. Currently, all anticipated funds for FFYs 2016-2019 have been identified to be spent, pending Council approval. Alex McArthur asked if the members had any questions and there were none.

IV. Council Meeting/Member Survey or Agenda Review

Chris Egan reviewed the draft agenda for the November Council meeting beginning with the new member orientation scheduled for Wednesday morning, and EC members were invited to join staff for the orientation. Being the 45th Anniversary of the NCCDD, the full meeting will begin at 1:00 PM with a focus on “NCCDD-Where We Are and Where We’re Going”, using a SWOT strategy framework. There was also discussion on the presentation at the awards reception regarding a single presenter or having a panel of the DD Network Partners. The EC members preferred the idea of a panel, if time permitted during the evening events.

V. Conference Funding Requests

The members reviewed three conference funding requests:

The first request was from the Triangle Down Syndrome Network for the NC Down Syndrome Conference being held November 3, 2018 at Northern Wake Tech, Raleigh, NC. The request is for up to $2,640. It will cover the costs to fund up to one speaker’s travel & fee, and venue costs for conference.

MOTION: Nessie Siler made a motion to approve the request from the Triangle Down Syndrome Network for the NC Down Syndrome Conference being held November 3, 2018 at Northern Wake Tech, Raleigh, NC in the amount of $2,640. Amanda Bergen seconded the motion. Wing Ng abstained from voting since he is involved with the Network. The motion was approved by unanimous vote.

The next request was from Winston-Salem State University’s Therapeutic Recreation Club for the Autism Spectrum Disorder (ASD) College Awareness Conference being held November 3, 2018 at the Donald Julian Reeves Student Center, Winston-Salem, NC. The request is for up to $200 for one speaker’s fee.

MOTION: Aldea LaParr made a motion to approve the request from Winston-Salem State University’s Therapeutic Recreation Club for the Autism Spectrum Disorder (ASD) College Awareness Conference being held November 3, 2018 at the Donald Julian Reeves Student Center, Winston-Salem, NC in the amount of $200. Kerri Eaker seconded the motion. The motion was approved by unanimous vote.

The members then reviewed a request from Mission Family Support Network for the 8th WNC Annual Regional Transition into Adulthood Conference being held October 6, 2018 at Mission Health/A-B Conference Center, 340 Victoria Road, Asheville, NC. The request is for up to $375 for five speaker’s fees.

MOTION: Wing Ng made a motion to approve the request from Mission Family Support Network for the 8th WNC Annual Regional Transition into Adulthood Conference being held October 6, 2018 at Mission Health/A-B Conference Center, 340 Victoria Road, Asheville, NC in the amount of $375. Nessie Siler seconded the motion. Kerri Eaker abstained from voting since she is employed by Mission Health. The motion was approved by unanimous vote.

VI. Personal Services Contract Review/Approval

None at this time.

VII. Ad Hoc Committees/Updates

Chris Egan updated the members that at this time the ad hoc committees are winding down and will reconvene in the future when needed and that they may need to evolve into one combined ad hoc committee.

VIII. Other

Chris Egan updated the members that The Collaborative of NC submitted a new idea proposal to potentially collaborate with NCCDD and the NC Treasurer’s Office. Chris recently met with Mary Buonfiglio and Catherine Jarboe with from the NC Office of the Treasurer, and DHHS Deputy Secretary for Behavioral Health and Intellectual and Developmental Disabilities Kody Kinsley and Tara Myers, Senior Employment Services Director for DHHS. They discussed how to get information on ABLE out to the public through a collaborative approach with the aim of supporting information and awareness and the opening of ABLE accounts. More discussions will occur.

Chris also informed the members that local hotels were already booked for the original dates of the February Council meeting on the 7th and 8th, including the Hilton Garden Inn in Cary. The Hilton Garden Inn in Cary did have the August and November dates available and also had February 14th and 15th available.

MOTION: Wing Ng made a motion to recommend to the Council at the November meeting to change the date of the February Council meeting from February 7th and 8th to February 14th and 15th. Aldea LaParr seconded the motion. The motion was approved unanimously.

IX. Adjourn

Alex McArthur asked for a motion to adjourn\.

MOTION: Wing Ng made a motion to adjourn the meeting. Amanda Bergen seconded the motion. The meeting was adjourned.

Next EC Meeting: October 15th

Upcoming 2018 EC Meetings–10:00 AM-12:00 PM: November 19, December 17

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