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Executive Committee Minutes, August 20, 2018

Executive Committee
FINAL
Monday, August 20, 2018
10:00 AM – 12:00 PM

Members Present: Amanda Bergen, Kerri Eaker, Aldea LaParr, Alex McArthur, Wing Ng, Cheryl Powell, Nessie Siler
Staff Present: Chris Egan, Melissa Swartz, JoAnn Toomey, Yadira Vasquez

I. Call to Order

Chair Alex McArthur opened the meeting of the Executive Committee (EC) and welcomed the members calling in.

II. Approval of Minutes

The draft minutes of the July 16, 2018 Executive Committee were reviewed.

MOTION: Amanda Bergen made a motion to approve the July 16, 2018 minutes. Nessie Siler seconded the motion. The motion was approved by unanimous vote.

III. Council Meeting/Member Survey or Agenda Review

Chris Egan reviewed the paper and electronic surveys received from the August meeting. The responses were very positive with ratings of “strongly agree” comprising the majority of responses. However, one survey identified areas of dissatisfaction, with the member suggesting a personal perspective of repletion in the agenda and information. There were also reminders to consider outreach to smaller communities, not just the larger (e.g. Asheville) communities.

Chris and the EC reviewed the thorough nature of front-end planning to include the public awareness event (which received overall high ratings), address the necessary business, and add the member development portions to the event including local presentations highlighting the dual leadership of members serving with the NCCDD and the importance of the complementary local efforts and the importance of leveraging the skill, leadership and momentum this garners. Also, the NCCDD includes both experienced and tenured members along with new members resulting in a need for accommodating varied knowledge and experience. Chris discussed the flow and timing of NCCDD funding and that we are moving into a time of fewer
RFAs due to commitment of funds. This results in an agenda that spends greater percentages of time with updates of current initiatives.

The survey discussion concluded with Alex noting the importance of incorporating a forward-thinking strategy for future systems change in the November meeting. The members also discussed the public comment portion of the Friday meeting. Alex will announce at the beginning of public comment for members to listen and hold any applause or responses until all speakers have been heard.

IV. Conference Funding Requests

The members reviewed a revised speaker request for the 10th Annual American Indian Women of Proud Nations Conference being held Thursday, September 6 - Friday, September 7, 2018 in Clinton, NC. The request is to again fund the event meeting space for $1,000 and a new speaker (fees & travel) in the amount of $1,000 for a total request of up to $2,000.

MOTION: Amanda Bergen made a motion to deny funding the new speaker at the 10th Annual American Indian Women of Proud Nations Conference since the presentation topic is not related to I/DD. Funding remains approved for the event meeting space in the amount of $1,000. Nessie Siler seconded the motion. The motion was approved by majority vote.

The members next reviewed the request from the DHHS-NC Assistive Technology Program for sponsorship of the 2018 AT Vendor Expo – being held Friday, October 5, 2018 at the McKimmon Conference and Training Center in Raleigh, NC. The event is free to the public.

MOTION: Nessie Siler made a motion to approve funding a sponsorship in the amount of $500 for the 2018 AT Vendor Expo. Wing Ng seconded the motion. The motion was approved by unanimous vote.

V. Personal Services Contract Review/Approval

None at this time.

VI. Ad Hoc Committees/Updates

The Executive Committee members reviewed the Communications and Member Development Ad Hoc Committee recommendations for the three NCCDD Advocacy and Leadership awards being given at the November annual meeting of the Council.

MOTION: Kerri Eaker made a motion to approve the recommended nominees of the Communications and Member Development Ad Hoc for the Jack B. Hefner Memorial Award, the Helen C. “Holly” Riddle Distinguished Service Award and the NCCDD Leadership Achievement Award to be given during the ceremony at the November Council meeting the evening of
November 7, 2018. Nessie Siler seconded the motion. The motion was approved by unanimous vote.

VII. Other

Kerri Eaker thanked the Executive Committee members for their support in coming to the Asheville area for the August Council meeting. Alex McArthur agreed that the event was a great success and also thanked the staff for their efforts to plan and support the meeting.

VIII. Adjourn

Alex McArthur asked for a motion to adjourn\.

MOTION: Amanda Bergen made a motion to adjourn the meeting. Aldea LaParr seconded the motion. The motion was approved.

Next EC Meeting: September 17th

Upcoming 2018 EC Meetings–10:00 AM-12:00 PM: October 15, November 19, December 17

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