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Executive Committee Minutes, July 16, 2018

Executive Committee
FINAL
Monday, June 18, 2018
10:00 AM – 11:30 AM

Members Present: Amanda Bergen, Aldea LaParr, Alex McArthur, Wing Ng, Cheryl Powell, Nessie Siler
Members Absent: Kerri Eaker
Staff Present: Chris Egan, Melissa Swartz, JoAnn Toomey, Yadira Vasquez

I. Call to Order

Chair Alex McArthur opened the meeting of the Executive Committee (EC) and welcomed the members calling in.

II. Approval of Minutes

The draft minutes of the June 18, 2018 Executive Committee were reviewed.

MOTION: Nessie Siler made a motion to approve the May 21, 2018 minutes. Aldea LaParr seconded the motion. The motion was approved.

III.  Financial Report and Expenses/Match Update

Yadira Vasquez reviewed the financial reports for the NCCDD. Currently, all anticipated funds for FFYs 2016-2019 have been identified to be spent, pending Council approval. Alex McArthur asked if the members had any questions and there were none.

IV. Council Meeting/Member Survey or Agenda Review

Chris Egan reviewed the draft August Council meeting agenda that will be held in Asheville, NC. Final arrangements are being made for some presentations but the members were pleased with the meeting details. Chris will send a reminder out to all the members the week before regarding logistics.

Alex McArthur formally thanked and acknowledged Anna Cunningham for the work she completed on Chris’ 360 degree evaluation and her compilation of the survey results that were sent to Council members and NCCDD staff. Alex and Chris met last Friday to review the very positive results regarding his leadership and impact on the Five-Year Plan. Chris thanked everyone for their time in completing the survey.

V. Conference Funding Requests

The members reviewed and discussed two conference funding requests and made the following motions:

MOTION: Wing Ng made a motion to approve funding the event titled, “Behavior as Communication”, being held July 31, 2018 in Durham, NC in the amount of up to $1,000, to fund one speaker’s travel expenses. Amanda Bergen seconded the motion. The motion was approved.

MOTION: Amanda Bergen made a motion to approve funding the event titled, “10th Annual American Indian Women of Proud Nations Conference”, being held September 6-7, 2018 at the Sampson County Agri-Expo Center in Clinton, NC in the amount of up to $2,000, to fund one speaker’s fee and travel expenses and to partially fund the cost of the meeting space. Nessie Siler seconded the motion. The motion was approved.

VI. Personal Services Contract Review/Approval

There were no personal services contracts to review or approve at this time.

VII. Ad Hoc Committees/Updates

JoAnn Toomey reminded the members that the Communications and Member Development Ad Hoc Committee have planned to meet Wednesday afternoon before the beginning of the August Council meeting.

VIII. Other

Chris Egan reviewed with the members the comments and feedback received from 8 individuals on the Five-Year State Plan Update notice.

MOTION: Wing Ng made a motion that the Executive Committee reviewed the feedback and comments from the Five-Year State Plan Update notice and recommended they be presented to the full Council at the August meeting. Aldea LaParr seconded the motion.

After further discussion, the motion was amended as follows:

MOTION: Aldea LaParr made a motion that the Executive Committee reviewed the feedback and comments from the Five-Year State Plan Update notice and will recommend to the full Council at the August meeting that the Five-Year State Plan remain as the comments and input received are inerrant in, and occurring by way of the current plan, thus a substantive change is not indicated for the current plan. Nessie Siler seconded the motion. The motion was approved.

Alex McArthur reviewed the potential dates for the 2019 Council meetings.

MOTION: Cheryl Powell made a motion to recommend the 2019 Council meeting dates of February 7-8, May 9-10, August 8-9, and November 6-8 to the full Council at the August meeting. Amanda Bergen seconded the motion. The motion was approved.
Alex asked if members had any other agenda items.

Wing Ng said that he enjoyed the National Down Syndrome Congress that was held in Dallas, Texas last week and that they spoke extensively on alternatives to guardianship, Supported Decision-Making. There was further discussion about the NCCDD / MFP Guardianship initiative, which includes the emphasis on Supported Decision-Making along with other options to protect the rights of individuals. He also noted that North Carolina was praised for their work in post-secondary education.

Cheryl Powell commented about the perspective of parents feeling that they must be the primary manager of seeking supports for a son or daughter. No Wrong Door efforts were discussed, along with NCCDD internal efforts to respond to people calling for assistance.

Amanda Bergen commented that Philip’s ADA blog looked like it needed more outreach to get more submissions and comments as another opportunity for sharing experiences.

Chris briefly updated the members on the NACDD/ITACC conference held last week. Jesse Smathers from VAYA Health presented on our Supported Living initiative and Chris represented the NC Council during the welcome and some break-out sessions. He also updated the members on ACL’s rules and requirements for the obligation and liquidation periods for federal fiscal years beginning with FFY 2019.

IX. Adjourn

Alex McArthur asked for a motion to adjourn\.

MOTION: Amanda Bergen made a motion to adjourn the meeting. Aldea LaParr seconded the motion. The motion was approved.

Next EC Meeting: August 20th

Upcoming 2018 EC Meetings–10:00 AM-12:00 PM: September 17, October 15, November 19, December 17

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