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Executive Committee Minutes, March 19, 2018

Executive Committee
FINAL
Monday, March 19, 2018
10:00 AM – 11:00 PM

Members Present: Amanda Bergen, Kerri Eaker, Aldea LaParr, Wing Ng, Cheryl Powell, Nessie Siler
Members Absent: Alex McArthur
Staff Present: Chris Egan, JoAnn Toomey

I. Call to Order

At the request of Chair Alex McArthur, Vice-Chair Cheryl Powell opened the meeting of the Executive Committee (EC) and welcomed the members calling in.

II. Approval of Minutes

The draft minutes of the February 19, 2018 Executive Committee were reviewed.

MOTION: Amanda Bergen made a motion to approve the January 18, 2018 minutes. Aldea LaParr seconded the motion. The motion was approved.

III. Council Meeting/Member Survey or Agenda Review

Chris Egan reviewed the draft May Council meeting agenda. He informed the members that the application due dates for the current Request for Applications have all been extended to April 4, 2018 but these items will remain part of the May agenda as the RFA process continues. The members agreed that the draft agenda looked fine at this point. Nessie Siler stated that she is hopeful for the NC Empowerment Network and Cheryl Powell agreed that there is positive movement forward.

IV. Conference Funding Requests

Members reviewed a conference funding request from The Autism Spectrum Disorder (ASD) College Awareness Conference being held April 7, 2018 at the Donald Julian Reaves Student Center in Winston-Salem NC. The request is to fund up to 2 speakers (fees) for up to $200.

MOTION: Amanda Bergen made a motion to approve the conference funding request from The Autism Spectrum Disorder (ASD) College Awareness Conference being held April 7, 2018 at the Donald Julian Reaves Student Center in Winston-Salem NC. The request is to fund up to 2 speakers (fees) for up to $200. Wing Ng seconded the motion. The motion was approved.

Members reviewed a revised conference funding request from Disability Rights North Carolina for the 2018 Disability Advocacy Conference being held April 19, 2018 at The Friday Center, Chapel Hill, NC. The request is to fund up to one speaker (fees & travel) for up to $2,616.90.

MOTION: Wing Ng made a motion to approve the revised conference funding request from Disability Rights North Carolina for the 2018 Disability Advocacy Conference being held April 19, 2018 at The Friday Center, Chapel Hill, NC. The request is to fund one speaker (fees & travel) for up to $2,616.90. Nessie Siler seconded the motion. The motion was approved.

V. Personal Services Contract Review/Approval

Chris Egan updated the members about the need to revise the approach to contracting with the Texas DD Council (TCDD) for disaster relief efforts and a process was agreed upon and approved by DHHS. A contract has been sent to the TCDD for the $25,000 approved by the Council in November 2017.

VI. Ad Hoc Committees/Updates

Chris Egan informed the members that a meeting for the Communications and Member Development Ad Hoc Committee has been scheduled for today in the afternoon and staff to the Five-Year Plan Ad Hoc Committee have sent out a doodle poll to meet the week of April 9th. He also said that staff communicated with the chairs and/or co-chairs of both committees to draft agendas.

VII. Other

Chris updated the members on the potential for a sole-source contract with the Jordan Institute to address additional outcomes of the Rethinking Guardianship initiative for a period of 18 months, beginning July 1, 2018. Funding in the total of $115,000 would be comprised of NCCDD $30,000, partnering with DHHS Money Follows the Person (MFP) $75,000 and DHHS Transitions to Community Living Initiative (TCLI) funding $10,000. The MFP and TCLI contributions would serve as over-match to the NCCDD commitment. A proposal will be provided during the April EC meeting for formal review of the initiative and the NCCDD’s sole-source policy requirements. With EC approval, the proposal will be reviewed by the Community Living Committee and full Council Membership in advance of the May Council meeting.

JoAnn Toomey updated the members that the Alliance of Disability Advocates will not be spending the full $30,000 ADA Network budget, allocated for grassroots events in NC. There was discussion of several Spring conferences that members will attend with registration and hotel assistance. Resources will be shifted from the ADA efforts to in the amount of $4,500 to support members of the Council and Rossi Fund participants for upcoming conferences.

MOTION: Wing Ng made a motion to give permission to the Alliance of Disability Advocates to complete a budget realignment, moving $5,000 from the $30,000 ADA Network budget to the $4,500 area of their budget, increasing it to $9,500, to allow members to attend conferences in the Spring of 2018. Aldea LaParr seconded the motion. Kerri Eaker and Cheryl Powell recused themselves since they will be attending two of the conferences discussed. The motion was approved.

Chris also updated the members that they will have the opportunity to review
the NCCDD Communications scope of work that will be included in the Request for Proposals (RFP) being issued by the DHHS as soon as it is available. The draft RFP has been sent to DHHS and we are waiting to hear back from them. The initiative will be for up to three years with an option to renew an extra two years.

He also discussed his upcoming annual evaluation and the procedures necessary to complete it. Anna Cunningham has agreed to lead the 360-degree evaluation with members and staff. Amanda Bergen and Nessie Siler offered to assist Anna if needed. Wing Ng offered to assist Alex McArthur in drafting the performance evaluation to DHHS, since this will be her first opportunity to go through the process.

VIII. Adjourn

Cheryl Powell thanked everyone for their participation in the meeting and asked for a motion to adjourn the meeting.

MOTION: Aldea LaParr made a motion to adjourn. Amanda Bergen seconded the motion. The motion was approved.

Upcoming 2018 EC Meetings–10:00 AM-12:00 PM: April 16, May 21, June 18, July 16, August 20, September 17, October 15, November 19, December 17

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