Quarterly Council Meeting Minutes
FINAL
November 16, 2016
Hilton Garden Inn, Cary, NC

MEMBERS PRESENT: Amanda Bergen, Jack Rogers (for Wayne Black), Caroline Bradstock, Adonis Brown, Lisa Byrd, Christina Carter, Eric Chavis, Anna Cunningham, Bryan Dooley, Kerri Eaker, Mary Edwards, Jason Faircloth, Joshua Gettinger, Michael Groves, Katie Holler, Dreama McCoy (for William Hussey), Andrea Misenheimer, Wing Ng, Desiree Peterson, Deb Zuver (for Joseph Piven), Cheryl Powell, Ron Reeve, I. Azell Reeves, Clare Shocket, Nessie Siler, Vicki Smith, Jim Swain, Peggy Terhune, Kelly Woodall, Paula Woodhouse

MEMBERS ABSENT: Karen Armstrong, Wendy Boyd, Representative Verla Insko, Dave Richard, Sandra Terrell, Senator Tommy Tucker, Jason Vogler, David White

STAFF PRESENT: Chris Egan, Cora Gibson, Steve Strom, Melissa Swartz, JoAnn Toomey, Yadira Vasquez, Philip Woodward, Letha Young

CONTRACTORS/GRANTEES PRESENT: Gordon O’Neill, Devika Rao

GUESTS: Laura Bartholomew, Karen Cook, Paula Coppola, Rita Dooley, Thom Haynes, Danielle Matula, Dwayne Patterson, Somer Sutton, Sarah Yancey

WELCOME AND ATTENDANCE

Chairman Ron Reeve asked that any Council member with a potential conflict of interest regarding any item on the agenda, to identify that conflict, for documentation in the minutes and acted upon, as necessary. He also reminded members of the emergency exits at the Hilton Garden Inn. Anna Cunningham then conducted the roll call.

APPROVAL OF COUNCIL MINUTES

Ron Reeve asked for approval of the August 2016 Council meeting minutes. A copy of the minutes had previously been made available to Council members.

MOTION: Clare Shocket made a motion to approve the minutes. Amanda Bergen seconded the motion. The motion was approved.

DIRECTOR’S REPORT

Chris Egan provided his report to the members starting with a focus on the information provided to the members about WIOA, ABLE Act and Innovations Waiver during Wednesday and Thursday of the meeting. He also discussed the importance of the awards given on Wednesday night recognizing the award recipients. A highlight of the evening included the guest speaker who described his personal journey with Autism, the importance of the support of his family and the benefits associated with the supports he received through use of the HCBS Waiver. He also described his decision to decline his waiver slot as he recognizes the need of others and to proceed toward his goals and aspirations without need for formal supports. Chris continued his report by recognizing the successful federal approval of the NCCDD Five Year Plan and reviewed with the members the specific feedback received from AIDD pursuant to their review of the plan. He also described the results of a seven month audit of the NCCDD (friendly audit) along with the details of the audit findings and response by NCCDD to address corrections.

FINANCE REPORT

Ron Reeve reminded members to complete their reimbursement forms and submit them to staff. Mr. Reeve gave a brief report on the financial status of the Council. A copy of the report had previously been made available and reviewed with Council members.

COMMITTEE REPORTS

Mr. Reeve requested presentation of committee reports. Please refer to the committee minutes for a detailed description of the committee’s work, including motions made in committee.

EXECUTIVE COMMITTEE

The Executive Committee members met August 26, 2016, September 19, 2016 and October 17, 2016. Copies of the minutes were made available to Council members. Mr. Reeve asked each member to review the minutes.

FINANCIAL ASSET DEVELOPMENT COMMITTEE

Committee chair Amanda Bergen presented the Financial Asset Development Committee report. She thanked all committee members and staff and gave a brief update on the discussions from the Thursday meeting. There were no motions presented on the floor.

COMMUNITY LIVING COMMITTEE

Committee chair Kerri Eaker presented the Community Living Committee Report. Updated information concerning their initiatives was given. She thanked all committee members and staff and gave a brief update on the discussions from the Thursday meeting. The following motions were presented on the floor for Council consideration:

MOTION: Kerri Eaker made a motion that the NCCDD will make available up to $125,000 (Beginning January 1, 2017 to December 31, 2017), 100% federal funds of external sole source funding per year for up to three (3) years to The Arc of North Carolina to implement the initiative entitled, From Planning to Action: Integrated, Collaborative Care for People with Intellectual and Developmental Disabilities (I/DD). Match requirement is 25% non-federal matching funds. This motion also includes approval that The Arc of North Carolina has met one or more of the key factors listed in the NCCDD Sole Source Funding Policy. Vicki Smith seconded the motion. Katie Holler recused herself because she is an employee at the Autism Society. Adonis Brown recused himself because he is on the board for the Arc of North Carolina. Carrie Bradstock recused herself because she has a family member with the Arc of North Carolina. Peggy Terhune recused herself because she is employed by Monarch. Christina Carter also recused herself. Motion was approved.

MOTION: Kerri Eaker made a motion that Vaya Health be approved as the applicant selected for the NCCDD initiative entitled, Supported Living: Making the Difference. Funding is approved for up to $100,000 ($25,000 DD Funds, $75,000 MFP/DMA Funds), with a required minimum of 25% non-federal matching funds, for year one of up to 3 years from January 1, 2017 to December 31, 2017 with the following contingencies:

1. Being a regional entity, identify steps on creating a statewide learning community.
2. Further describe strategies for fully implementing the collective impact model.
3. Definitively state the steps of how Vaya Health will achieve the desired outcome that individuals interested in the supported living option have the opportunity to live in the home of their choosing:
   In year one, 18 people will have made significant progress toward achieving community supported living.
4. Restate how Vaya Health will demonstrate its commitment to 18 people.
5. Contractor agrees to decrease the overall use of contractors in years 2 and 3 so that greater in-state capacity can be built.

Kelly Woodall Beauchamp seconded the motion.

Peggy Terhune recused herself because she is employed by Monarch. Christina Carter recused herself because she is employed by Vaya Health.
Motion was approved.

MOTION: Kerri Eaker made a motion to authorize staff to pursue options for potential activities based on the final report from the initiative, “Bridging Practice and Policy: Transitions from Adult Care Homes” grant and bring those recommendations to the Council at the February 2017 meeting. Anna Cunningham seconded the motion. Motion was approved.

ADVOCACY DEVELOPMENT COMMITTEE

Committee chair Nessie Siler presented the Advocacy Development Committee report. She thanked all committee members and staff and gave a brief update on the discussions from the Thursday meeting. There were no motions presented on the floor.

PUBLIC COMMENTS

Dwayne Patterson shared information about the Agency CREST out of Fayetteville.

Paula Coppola thank the Council for the work that they do.

Jim Swain introduced Tara Myers, the new director for Vocational Rehabilitation.

Vicki Smith shared information about Adult Care Homes.

NEW BUSINESS

After an election by secret ballot and in an open count of votes on the floor of the Council, Anna Cunningham made a motion to approve Wing Ng as Vice Chair by majority vote (2 year term, until December 31, 2018). Cheryl Powell seconded the motion. Motion was approved.

AD HOC COMMITTEE UPDATES

Eric Chavis gave a brief update on the Communication Ad Hoc Committee.

OLD BUSINESS

The members were reminded of the 2017 location of the Council meetings that will be at the Hilton Garden Inn, Cary, NC. Information was also shared about the Council’s website recognition award.

Ron Reeve thanked all Council members and the staff for their work and asked for a motion to adjourn the meeting.

MOTION: Kelly Woodall made a motion to adjourn the meeting. Nessie Siler seconded the motion. Motion was approved and the meeting was adjourned.

Approved: _________________________
Anna Cunningham, Secretary
Date: _______________