Monday, October 23, 2017
10:30 AM - 12:30 PM
Members Present: Katie Holler, Alex McArthur, Wing Ng, Anna Cunningham, Nessie Siler
Members Absent: Amanda Bergen, Kerri Eaker
Staff Present: Chris Egan, JoAnn Toomey
Chair Alex McArthur presided over the Executive Committee meeting and welcomed the members calling in. The order of the agenda was moved to accommodate Katie Holler and Anna Cunningham who announced at the beginning of the meeting that they would have to leave around noon.
I. Approval of Minutes:
The draft minutes of the September 18, 2017 Executive Committee were reviewed.
MOTION: Katie Holler made a motion to approve the September 18, 2017 minutes. Anna Cunningham seconded the motion. The motion was approved.
II. Financial Report and Expenses/Match Update:
JoAnn Toomey provided the financial report update for the NCCDD. There was discussion on the 2016-2019 FFY balances and initiative expenditures. There is projected to be $249,490 available between FFYs 2017 and 2019 for new initiatives.
The members reviewed the initiative report and noted that there were no match issues needing attention. Alex asked the members if there were any other questions or comments and there were none.
III. Conference Funding Requests:
Members reviewed a request from the Mission Family Support Network for the 7th Annual WNC Regional Transition into Adulthood Conference – being held Saturday, November 18, 2017 at the Mission Health/A-B Tech Conference Center, 340 Victoria Road, Asheville, NC 28801. The request is to fund up to 8 speakers (fees & travel) for up to $512.50.
MOTION: Anna Cunningham made a motion to approve the conference funding request from the Mission Family Support Network for the 7th Annual WNC Regional Transition into Adulthood Conference being held November 18, 2017 in Asheville, NC to fund up to 8 speakers (fees and travel) for up to $512.50. Nessie Siler seconded the motion. The motion was approved.
IV. Revision/Addition to NCCDD Conference Funding Requests Policy
The speaker fee funding limitations have caused an overall reduction of funding requests for support of I/DD conferences. The members reviewed a proposed addition to the Conference Funding Requests policy to allow for funding conference meeting space and accessible accommodations in addition to speaker fee and expenses. The members reviewed the proposed changes to the policy and request form.
MOTION: Anna Cunningham made a motion to approve the revision of the Conference Funding Requests Policy and the attached funding request form. Wing Ng seconded the motion. The motion was approved.
V. Council Meeting/Member Survey or Agenda Review
Chris Egan reviewed the draft agenda for the November quarterly meeting, beginning with the Wednesday schedule. Anna Cunningham asked that information on the Collective Impact presentation be forwarded to members after the meeting. There was discussion about the awards reception and Katie Holler suggested that media be alerted before the event and invited to the reception. Wing Ng suggested that there is a new reporter from ABC 11 who has a sibling with Down Syndrome and provided contact information. Chris reviewed the Thursday and Friday agendas and the members approved the content of the agenda with no further suggestions.
VI. Personal Services Contract Review/Approval:
None at this time.
VII. Ad Hoc Committees/Updates:
No updates were available for the Five-Year Plan Ad Hoc Committee. For the Communications and Member Development Ad Hoc Committee, Chris Egan shared with the members the winners of the Hefner and Riddle awards that were selected by the Committee. Programs and videos for the awards reception is being coordinated by O’Neill Communications. There was further discussion on the continued processes for member surveys, members attending conferences and other member travel.
Chair Alex McArthur adjourned the meeting at 12:35 PM.