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Executive Committee Minutes, July 2017

Executive Committee
FINAL
Monday, July 17, 2017
10:30 AM - 12:30 PM

Members Present: Wing Ng, Amanda Bergen, Kerri Eaker, Katie Holler, Nessie Siler
Members Absent: Anna Cunningham
Staff Present: Chris Egan, JoAnn Toomey, Yadira Vasquez
Guest Present: Alexandra McArthur

In the absence of a Chair, Vice-Chair Wing Ng presided over the Executive Committee meeting and welcomed the members calling in. 

I. Approval of Minutes:

The draft minutes of the June 19, 2017 Executive Committee meeting were reviewed and considered for approval.

MOTION: Amanda Bergen made a motion to approve the June 19, 2017 minutes. Katie Holler seconded the motion. The motion was approved.

II. Financial Report and Expenses/Match Update:

Yadira Vasquez reviewed the financial reports for the NCCDD. There was discussion on the 2015-2018 FFY balances and initiative expenditures. A detail report was also reviewed. Yadira pointed out to the members that that there is $139,808 available for new initiatives in FFY 2017 that began October 1, 2016 and $550,000 available for new initiatives in FFY 2018 that begins October 1, 2017. There will be $689,808 available between FFYs 2017 and 2018.

The members reviewed the initiative report and noted that there were no match issues needing attention. Wing asked the members if there were any other questions or comments and there were none.

III. Council Meeting/Member Survey Review:

Chris Egan reviewed the draft August Council Meeting Agenda with the members and let them know that the suggestions from the June meeting had been taken into consideration. The members agreed that with the topics, timing and flow of the agenda on Thursday and Friday.

It is expected that we will have the new Chairperson appointed by the August meeting. Wing Ng and Katie Holler discussed their Vice-Chair roles during the August Council meeting and it was decided that Katie would assist the Chair on Thursday and Wing would assist on Friday.

IV. Conference Funding Requests:

None at this time.

V. Personal Services Contract Review/Approval:

None at this time.

VI. Ad Hoc Committees/Updates:

Chris Egan asked JoAnn Toomey to update the members about the Ad Hoc Committees. JoAnn shared with the members that the Communications and Member Development Committee will meet again on July 20th to discuss their review of the user-friendly version of the Council Bylaws and possible recommendation of approval to the Executive Committee.

The Five-Year Plan Ad Hoc Committee met June 28th and discussed the State Plan update process, along with the Collective Impact model which guides how the Council develops, implements, and evaluates the effectiveness of our initiatives. The next meeting is in the process of being scheduled.

VII. Other:

The members reviewed the proposed Council meeting dates for 2018: February 8-9, May 10-11, August 9-10 and November 7-9. There was discussion regarding the possibility of a meeting in the eastern or western parts of the state in either the May or August and it was decided to propose to the Council at the August meeting to have the August, 2018 meeting in the western part of NC.

There was discussion of the upcoming release of three RFAs. Chris Egan asked if Amanda Bergen or Kerri Eaker had received any feedback on the draft RFAs that were sent out last week. Amanda said she had received one inquiry so far and Kerri had not received any. Council members have until July 24th to respond with any comments or questions. Discussion did occur regarding the Using Natural Supports to Build Greater Community Engagement RFA.

VIII. Adjourn:

Wing Ng asked for a motion to adjourn the meeting.

MOTION: Nessie Siler made a motion to adjourn the meeting. Amanda Bergen seconded the motion. The motion was approved.

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North Carolina Council on Developmental Disabilities
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