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Executive Committee Minutes, Apr 2017

Executive Committee
FINAL
Monday, April 17, 2017
10:30 AM - 12:30 PM

Members Present: Kerri Eaker, Katie Holler, Wing Ng, Nessie Siler
Members Absent:  Amanda Bergen, Anna Cunningham
Staff Present: Chris Egan, JoAnn Toomey, Yadira Vasquez

In the absence of a Chair, Vice-Chair Wing Ng presided over the Executive Committee meeting and welcomed the members calling in.  

I. Approval of Minutes:

The draft minutes of the March 27, 2017 Executive Committee meeting were reviewed and considered for approval.

MOTION: Katie Holler made a motion to approve the March 27, 2017 minutes. Nessie Siler seconded the motion. The motion was approved.

II. Financial Report and Expenses/Match Update:

Yadira Vasquez reviewed the financial reports for the NCCDD. There was discussion on the 2015-2017 FFY balances and initiative expenditures. Members were also provided FFYs 2018-2020 budget summaries and detail reports as requested. Yadira pointed out to the members that that there is $60,000 available for new initiatives in FFY 2016 that began October 1, 2015 and $98,717 available for new initiatives in FFY 2017 that began October 1, 2016. There will be $1,603,368 available between FFYs 2018 and 2020.

The members reviewed the initiative report and noted that there were no match issues needing attention. The members thanked Yadira for including notes at the bottom of the initiative budget and expense report that explained legend colored lines, balances and encumbered expenses. Wing asked the members if there were any other questions or comments and there were none.

III. Council Meeting/Member Survey Review:

Chris Egan reviewed the draft May Council Meeting Agenda with the members. They discussed the potential questions that may be asked during DHHS Secretary Mandy Cohen’s time on the Thursday agenda. It was suggested that Chris include in his reminder of the May Council meeting that members send him questions they may want to ask since Secretary Cohen’s time is limited that morning.

Wing Ng and Katie Holler discussed their Vice-Chair roles during the May Council meeting and it was decided that Katie would lead the meeting on Thursday and Wing would lead on Friday.

IV. Conference Funding Requests:

Members reviewed the request from the North Carolina Fragile X Foundation for the How to Stay Cool, Calm, and Collected Conference being held Saturday, May 13, 2017 at the Reality Ministries, 916 Lamond Avenue, Durham, NC. The request is to fund one speaker (fees & travel) for up to $3000.

MOTION: Katie Holler made a motion to approve funding one speaker’s fee and travel expenses at the North Carolina Fragile X Foundation for the How to Stay Cool, Calm, and Collected Conference being held Saturday, May 13, 2017 at the Reality Ministries, 916 Lamond Avenue, Durham, NC for an amount up to $1,100.00. Nessie Siler seconded the motion. The motion was approved.

The members reviewed the request from Beyond Academics for the Beyond Limits Gala: Changing Education, Changing Lives event being held Wednesday April 26, 2017 at the Alumni House, UNCG Campus, Greensboro, NC. The request is to fund one speaker (fees and travel) for up to $448.76.

MOTION: Kerrie Eaker made a motion to approve funding one speaker’s fee and travel expenses at the Beyond Academics for the Beyond Limits Gala: Changing Education, Changing Lives event being held Wednesday April 26, 2017 at the Alumni House, UNCG Campus, Greensboro, NC for an amount up to $450.00. Nessie Siler seconded the motion. The motion was approved.

V. Personal Services Contract Review/Approval:

There were no Personal Services contracts presented for approval.

VI. Ad Hoc Committees/Updates

The members reviewed the recommendations from the Member Recruitment Ad Hoc Committee for the current and upcoming vacancies on the Council from the pool of applications that were rank ordered based on DD Act requirements and information included in their application.

MOTION: Kerrie Eaker made a motion to approve the recommendations from the Member Recruitment Ad Hoc Committee and to forward those recommendations to NC Boards and Commissions office for consideration of appointment to the Council by Governor Cooper. Wing Ng seconded the motion. The motion was approved.

VII. Other:

Chris Egan reviewed the proposed revisions to the Rossi Fund Guidelines with the members with the intent of increasing our responsiveness for those requesting to use Rossi Funds. Those revisions included reducing the days to apply for in-state and out-of-state events and increasing the maximum amount of funds available for any single in-state and out-of-state event, regardless of how many people apply.

MOTION: Katie Holler made a motion to approve the revisions to the Rossi Fund Guidelines, effective July 1, 2017. Nessie Siler seconded the motion. The motion was approved.
Member reviewed the requests to attend NACDD conference in July, 2017 in Utah.

MOTION: Kerri Eaker made a motion to approve the requests of two members to attend NACDD conference in July, 2017 in Utah.
Katie Holler seconded the motion. The motion was approved.

VIII. Adjourn:

Wing Ng asked for a motion to adjourn the meeting.

MOTION: Katie Holler made a motion to adjourn the meeting. Kerri Eaker seconded the motion. The motion was approved

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