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Executive Committee Minutes, Feb 2017

Executive Committee
FINAL
Monday, February 20, 2017
10:30 AM - 12:30 PM

Members Present: Amanda Bergen, Anna Cunningham, Kerri Eaker, Wing Ng, Nessie Siler
Members Absent:  Katie Holler
Staff Present: Chris Egan, JoAnn Toomey, Yadira Vasquez

In the absence of a Chair, Vice-Chair Wing Ng presided over the Executive Committee meeting and welcomed the members calling in.  

I. Approval of Minutes:

The draft minutes of the January 17, 2017 Executive Committee meeting were reviewed and considered for approval.

MOTION: Amanda Bergen made a motion to approve the January 17, 2017 minutes. Kerri Eaker seconded the motion. The motion was approved.

II. Council Meeting/Member Survey Review:

Chris Egan reviewed the responses of the electronic and paper surveys from the February Council meeting. The responses were 99% positive overall. Breaks were needed in the morning; it was a long day on Thursday although the farewell dinner for Ron Reeve was noted as very enjoyable. The members discussed the comments made regarding the public policy session and Chris told them that he has addressed this with the coordinators. The committee meeting feedback was also very positive overall, with suggestions to consider committee timing at future meetings. Members discussed the survey comment regarding the number of out-going members having served their second term and that a certificate of appreciation might be nice to present to them at the May meeting.

Chris also let the members know that the hotel had responded to almost all the issues that were brought to their attention and a note was sent to hotel staff letting them know that their attention to those matters was appreciated. Members also noted on the surveys that they strongly agree with being satisfied with the current venue and service provided by the hotel.

III. Conference Funding Requests:

The members reviewed the request regarding the North Carolina Association of Persons Supporting EmploymentFirst (NC APSE) 2017 Spring Conference: Right Time, Right Now! – being held April 26-28, 2017 at the Courtyard Carolina Beach in Carolina Beach, NC. The request is to fund one speaker (fees & travel) for up to $1600.30.

MOTION: Anna Cunningham made a motion to approve funding one speaker’s fee and travel expenses at the North Carolina Association of Persons Supporting EmploymentFirst (NC APSE) 2017 Spring Conference: Right Time, Right Now! – being held April 26-28, 2017 at the Courtyard Carolina Beach in Carolina Beach, NC for an amount up to $1,600.30. Nessie Siler seconded the motion. The motion was approved.

The members reviewed the request for the NC Division on Career Development and Transition (NCDCDT) Spring Conference: "Charting the Course through Transition”– being held April 5-7, 2017 at the Embassy Suites in Greensboro, NC. The request is to fund one speaker (fees & travel) for up to $705.50.

MOTION: Anna Cunningham made a motion to approve funding one speaker’s fee and travel expenses at the NC Division on Career Development and Transition (NCDCDT) Spring Conference: "Charting the Course through Transition” – being held April 5-7, 2017 at the Embassy Suites in Greensboro, NC for an amount up to $705.50. Kerri Eaker seconded the motion. The motion was approved.

The members next reviewed the request regarding the Frank Porter Graham Child Development Institute: 2017 National Early Childhood Inclusion Institute – being held May 9-11, 2017 at The William and Ida Friday Center for Continuing Education Conference Center in Chapel Hill, NC. The request is to fund one speaker (fees & travel) for up to $2,400.00.

MOTION: Anna Cunningham made a motion to approve funding one speaker’s fee and travel expenses at the Frank Porter Graham Child Development Institute: 2017 National Early Childhood Inclusion Institute – being held May 9-11, 2017 at The William and Ida Friday Center for Continuing Education Conference Center in Chapel Hill, NC for an amount up to $2,000.00. Nessie Siler seconded the motion. The motion was approved.

Chris Egan read the response from East Carolina University regarding Katie Holler’s request at the January Executive Committee meeting that staff follow up on the attendance at their conference last year. Chris will share the response with Katie.

The members also asked that conference approvals include a request that the brochures/e-mails regarding the conference include information about the Jean Wolff-Rossi Fund for Participant Involvement application for assistance with funding to attend those conferences.

IV. Personal Services Contract Review/Approval:

None at this time

V. Council Members Attendance at Conferences

The members reviewed requests from Council members to attend the following conferences:

Upward to Financial Stability Training in Raleigh, March 14-17 and March 21-24, 2017. Up to three members were approved to attend.

NC APSE Conference in Carolina Beach, April 26-28, 2017. Up to three members were approved to attend.

Disability Rights NC Conference in Chapel Hill, April 20, 2017. Up to three members were approved to attend.

2017 Spring Policy Forum in Raleigh, June 5-6, 2017. Up to three members were approved to attend.

VI. Other:

Chris Egan informed the members that he would be meeting with Boards and Commissions staff this week to review membership and introduce the Council. He also updated the members regarding the Systems Change Manager vacancy and potential hiring of staff to fill that position within the next month.Chris Egan informed the members that he would be meeting with Boards and Commissions staff this week to review membership and introduce the Council. He also updated the members regarding the Systems Change Manager vacancy and potential hiring of staff to fill that position within the next month.

VII. Adjourn:

Wing Ng asked for a motion to adjourn the meeting.

MOTION:  Anna Cunningham made a motion to adjourn the meeting. Amanda Bergen

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