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Executive Committee Minutes, Jan 2017

Executive Committee
FINAL
Tuesday, January 17, 2017
10:30 AM - 12:30 PM

Members Present: Amanda Bergen, Kerri Eaker, Katie Holler, Wing Ng, Nessie Siler
Members Absent:  Anna Cunningham
Staff Present: Chris Egan, JoAnn Toomey, Yadira Vasquez
Contractors Present:  Erika Hagensen and Jill Hinton

In the absence of a Chair, Vice-Chair Wing Ng presided over the Executive Committee meeting and welcomed the members calling in.  

I. Approval of Minutes:

The draft minutes of the December 19, 2016 Executive Committee meeting were reviewed and considered for approval.

MOTION: Amanda Bergen made a motion to approve the December 19, 2016 minutes. Nessie Siler seconded the motion. The motion was approved.  

II. Financial Report and Expenses/Match Update:

Yadira Vasquez reviewed the financial reports for the NCCDD. There was discussion on the 2015-2017 FFY balances and initiative expenditures.  Members were also provided FFYs 2018-2019 budget summaries and detail reports as requested. Members noted that there is $54,417 available for new initiatives in FFY 2017 that began October 1, 2016 and $1,094,312 will be available between FFYs 2018 and 2019.  The members reviewed the initiative report and noted that there were no match issues needing attention at this time.  Wing asked the members if there were any other questions or comments and there were none.

III. Council Meeting/Member Survey Review:

The draft agenda for the February Council Meeting was reviewed. Several suggestions were made and will be incorporated into the next draft of the agenda.  Member surveys will be reviewed at the February meeting after the Council meeting.

IV. Conference Funding Requests:

The members reviewed the request from East Carolina University (ECU) for the 9th Annual Brighter Futures for All Children Conference being held Friday, February 24, 2017 at the ECU Murphy Center in Greenville, NC.  The request is to fund two speaker’s fees and travel for up to $1,560.  The request was revised to adhere to state rates for hotel and meals.  

MOTION:  Nessie Siler made a motion to approve funding East Carolina University (ECU) for the 9th Annual Brighter Futures for All Children Conference being held Friday, February 24, 2017 at the ECU Murphy Center in Greenville, NC.  The request is to fund two speaker’s fees and travel for up to $1,496.60.  Katie Holler seconded the motion but did want staff to follow-up with ECU regarding their promotion of the conference since attendance last year was low.  The motion was approved.

The members reviewed the request from The Arc of Davidson County for the 5th Annual NC Self-Advocates Conference being held March 24-26, 2017 at the Embassy Suites in Greensboro, NC.  The request is to fund one speaker’s travel expenses for up to $700.  The request was revised to adhere to state rates for hotel and meals.

MOTION:  Kerrie Eaker made a motion to approve funding The Arc of Davidson County for the 5th Annual NC Self-Advocates Conference being held March 24-26, 2017 at the Embassy Suites in Greensboro, NC.  The request is to fund one speaker’s travel expenses in an amount up to $560.40.  Amanda Bergen seconded the motion. The motion was approved.

The members reviewed the request from The Autism Society of North Carolina’s for their 2017 Annual Conference titled Building a Better Future being held March 24 and 25, 2017 at the Hilton University Place Hotel in Charlotte, NC.  The request is to fund two speaker’s fees and travel expenses for up to $2,490.  The request was revised to adhere to state rates for hotel and meals.  Katie Holler recused herself from the discussion.

MOTION:  Kerrie Eaker made a motion to approve funding The Autism Society of North Carolina’s for their 2017 Annual Conference titled Building a Better Future being held March 24 and 25, 2017 at the Hilton University Place Hotel in Charlotte, NC in an amount up to $2,360.  Amanda Bergen seconded the motion. Katie Holler recused herself from the vote since she is employed by the Autism Society.  The motion was approved.

V. Personal Services Contract Review/Approval:

There are currently no personal services contracts to review at this time but Chris Egan did update the members that the second co-coordinator for the Advocacy Leadership Development initiative was hired through Temporary Solutions.  Brandon Matthews will work alongside Lauren Borchert as co-coordinator for this initiative.  

VI. Ad Hoc Committees/Updates:

Chris Egan updated the members that staff have been drafting descriptions to update ad hoc committees for the Council.  The 2017 NCCDD Ad Hoc Committees will be:  

• Communications and Member Development
• Member Recruitment
• 5-Year State Plan

Chris will draft a memo for Katie and Wing to go out before the February Council meeting that will describe to the members the intention of the ad hoc committees and to let them know that sign-up sheets will be available at the Council meeting for member interest to serve on these committees.

VII. Other:

The members reviewed the need to reschedule March 2017 EC Meeting due to Disability Policy Seminar in Washington, DC.

MOTION:  Katie Holler made a motion to reschedule the March Executive Committee meeting from March 20th to March 27th, 2017.  Nessie Siler seconded the motion.  The motion was approved.

The members also reviewed and approved the 2017 Committee Assignments list.  It will be included in the February Council meeting mail out.

In the absence of a Chair, the procedure for approving Council member attendance at events other than Council meetings was moved to the Executive Committee for approval.  The Executive Committee reviewed member and staff interest for both the Self Advocate Conference in Greensboro, NC, March 25, 2017 and for the Disability Policy Seminar in Washington DC, March 20-22, 2017.

MOTION:  Kerri Eaker made a motion to approve four Council members to attend the Self Advocate Conference in Greensboro, NC, March 25, 2017.  Nessie Siler seconded the motion.  The motion was approved.

MOTION:  Kerri Eaker made a motion to approve four Council and two staff members to attend the Disability Policy Seminar in Washington DC, March 20-22, 2017.  Katie Holler seconded the motion.  The motion was approved.

The members then discussed with Erika Hagensen and Jill Hinton the NCCDD 2017 Policy Priorities.  They suggested that the document be included in the February mail out, along with the 2016 Policy Priorities.  

VIII. Adjourn:

Wing Ng asked for a motion to adjourn the meeting.

MOTION:  Amanda Bergen made a motion to adjourn the meeting. Kerri Eaker seconded the motion.  The motion was approved.

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