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Executive Committee Minutes, Sep 2016

Executive Committee
FINAL
Monday, September 19, 2016
10:30 AM - 12:30 PM

Members Present: Amanda Bergen, Adonis Brown, Anna Cunningham, Kerri Eaker, Ron Reeve, Nessie Siler
Members Absent: Katie Holler
Staff Present: Chris Egan, Steve Strom, JoAnn Toomey, Yadira Vasquez

Chairman Ron Reeve welcomed the members to the meeting.

I. Approval of Minutes:

The draft minutes of the July 18, 2016 and the special August 26th Executive Committee meetings were discussed and considered for approval.

MOTION:  Adonis Brown made a motion to approve the August 26, 2016 minutes.  Nessie Siler seconded the motion.  Amanda Bergen said she was listed as absent but was not notified of the meeting.  Staff checked after the meeting and Amanda was correct; she was unintentionally not included in the email that was sent.  The motion was approved.

MOTION:  Adonis Brown made a motion to approve the July 18, 2016 minutes.  Kerri Eaker seconded the motion.  The motion was approved.

II. Financial Report and Update:

Yadira Vasquez reviewed the financial reports for the NCCDD.  There was discussion on the 2014-2016 FFY balances and initiative expenditures.  Yadira said that FFY 2014 ends this month and will be removed from the report next month.  Members were also provided FFY's 2017-2019 budget summaries and detail reports as requested.  Members noted that there will be $179,417 available in FFY 2017 that begins October 1, 2016 for new initiatives.  Ron asked the members if there were any other questions or comments and there were none. 

III. August Member Survey Review:

Members reviewed the paper and electronic surveys collected from the August Council meeting.  While comments were positive overall, the members reviewed constructive advice such as the importance of establishing a stronger format for use by initiative representatives when presenting to the members and strengthening the written summary template.  The members also stated they want to keep being inclusive of all for input/comments on the initiatives.   Anna Cunningham said that we should continue to use the “one-pagers” for the initiatives and that we should include numbers and dollars spent as well as the populations and range of ages for those served.  Ron thanked staff and the new base committee chairs for their good work at the August meeting. 

IV. Conference Funding Requests:

Members reviewed a request from the North Carolina Association of Persons Supporting Employment (APSE) First – Developing Possibilities and Celebrating Success! being held Wednesday, October 5, 2016 to Friday October 7, 2016 at the Blowing Rock Conference Center, Blowing Rock, NC.  The request is to fund one speaker (fees & travel) for up to $811.00.

MOTION:  Kerri Eaker made a motion to approve the request from the North Carolina Association of Persons Supporting Employment First – Developing Possibilities and Celebrating Success! being held Wednesday, October 5, 2016 to Friday October 7, 2016 at the Blowing Rock Conference Center, Blowing Rock, NC to fund one speaker, Kenneth Kelty, (fees & travel) for up to $811.00.  Nessie Siler seconded the motion.  Adonis abstained from voting since he is a member of APSE.  The motion was approved.

Members also reviewed a request from the North Carolina Rehabilitation Association/North Carolina Assistive Technology Program – 2016 NCRA/NCATP G.R.E.A.T. Conference: Power of the Past, Force of the Future being held Wednesday, November 2, 2016 to Friday, November 4, 2016 at the Crowne Plaza in Asheville, NC.  The request is to fund one speaker (fees & travel) for up to $3000.00.

MOTION:  Anna Cunningham made a motion to approve the request from the North Carolina Rehabilitation Association/North Carolina Assistive Technology Program – 2016 NCRA/NCATP G.R.E.A.T. Conference: Power of the Past, Force of the Future being held Wednesday, November 2, 2016 to Friday, November 4, 2016 at the Crowne Plaza in Asheville, NC to fund one speaker, Andrew Imparato, (fees & travel) for up to $1,025.00.  Amanda Bergen  seconded the motion.  The motion was approved.

V. Possible Executive Committee Meeting Dates for 2017:

Members reviewed and approved the following dates for Executive Committee meetings in 2017:  January 9th or 23rd (MLK Day is on Jan. 16th), March 20, April 17, June 19, July 17, September 18, October 23, and December 18, 2017.  After some discussion, the following motions were made:

MOTION: Amanda Bergen made a motion to approve the following dates for the 2017 Executive Committee Meetings:  January 17th, March 20, April 17, June 19, July 17, September 18, October 23, and December 18, 2017.  Nessie Siler seconded the motion.  The motion was approved.

MOTION: Anna Cunningham made a motion to approve monthly meetings of the Executive Committee, including the months of the full Council meetings, along with the 2017 previously approved dates.  These meetings will be held on a Monday, one week after the Council meetings, at 10:30 a.m. for a Council meeting debrief, review of surveys and feedback, conference/speaker funding requests and other actions that may be required.  Amanda Bergen seconded the motion.  The motion was approved.  

VI. Method to Receive Unsolicited Proposals:

Chris Egan discussed with the members the suggestion of a portal on the website to provide guidance and a standard mechanism to agencies wanting to submit proposals for Council funding.  The members agreed this was a good idea to know what was happening in the state and that the standing committees could review these proposals.  Chris agreed to provide a specific proposal at the October EC meeting.

VII. Medical Health Home Discussion:

Kerri Eaker discussed the need for potential sole-source funding of a new integrated and coordinated medical health initiative, building on the work of the previous three years and described how the Community Living Committee had positive feedback and suggestions at the August Council meeting about this idea. There was lengthy discussion among the Executive Committee with the members endorsing the development of a sole-source proposal.  Kerri agreed to work with staff to come back with a proposal at the October Executive Committee meeting for presentation to the full Council in November. 

VIII. Other:

Members appreciated receiving a thank you note from Tracey A. West for funding the Inclusion Institute conference and reviewed an Inclusion Institute Summary Report and Evaluation Summary regarding the conference.

The members congratulated Chris on receiving the Deborah Greenblatt award at the Arc of NC’s conference last week and thanked him for his advocacy on behalf of NC citizens with I/DD.

Chris updated the members on the progress and ideas for the November Council meeting agenda.  The Communications Ad Hoc Committee will review the nominations for the Hefner and Riddle awards and will make their recommendations to the Executive Committee at the October meeting.

Ron asked for a motion to adjourn the meeting.

MOTION:  Kerri Eaker made a motion to adjourn the meeting.  Amanda Bergen seconded the motion.  The motion was approved.

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