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Executive Committee Minutes, June 2016

Executive Committee
Monday, June 20, 2016
10:30 AM – 12:30 PM

Members Present: Amanda Bergen, Kerri Eaker, Ron Reeve, Nessie Siler
Members Absent: Adonis Brown, Anna Cunningham, Katie Holler
Staff Present: Chris Egan, Melissa Swartz, JoAnn Toomey, Yadira Vasquez
Guests Present: Sandra Terrell

Chairman Ron Reeve welcomed the members to the meeting.

I. Approval of Minutes:
The draft minutes of the April 18, 2016 Executive Committee meeting were discussed and considered for approval.

MOTION: Amanda Bergen made a motion to approve the April 18, 2016 minutes.  Nessie Siler seconded the motion.  The motion was approved.

II. First in Families (FIF) Update:
Chris Egan and Melissa Swartz updated the members that FIF was completely receptive to the Council’s requests from the May Council meeting and this has resulted in immediate action on their part. Their CEO indicated that there has been more focus to date on depth vs. breadth and has committed to personally attend and present at the July Executive Committee meeting and at the August Council meeting. 

III. Financial Update:
Yadira Vasquez reviewed the financial reports for the NCCDD. There was discussion on the 2014-2016 FFY balances and initiative expenditures.  Members were also provided FFYs 2017-2019 budget summaries and detail reports as requested. Members noted that there will be $334,417 available in FFY 2017 that begins October 1, 2016 for new initiatives. Ron asked the members if there were any other questions or comments and there were none.

IV. May Member Survey Review:
The members reviewed the electronic and hard copy surveys submitted by Council members. They agreed that they were favorable overall, and most were very pleased with the current venue for the quarterly meetings. They asked staff to remind members at the August Council meeting that the surveys are also available on-line for members to complete after the meeting, rather than having to rush to complete them at the end of the Friday meeting.  

V. Conference Funding Request:
The members reviewed a request from the Down Syndrome Association of Greater Charlotte for their 2016 conference being held Friday, September 30, 2016 - Saturday, October 1, 2016 at the Sheraton Hotel in Charlotte, NC. The request is to fund three speakers (fees & travel) for up to $3,000.

MOTION: Nessie Siler made a motion to approve the request from the Down Syndrome Association of Greater Charlotte for their 2016 conference being held Friday, September 30, 2016 - Saturday, October 1, 2016 at the Sheraton Hotel in Charlotte, NC. The request is to fund three speakers for up to $3,000.  Amanda Bergen seconded the motion. Members asked staff that when the approval letter is sent, they let them know that the Executive Committee requested that if they ask for future conference funding assistance, that they make efforts to include speakers from NC. The motion was approved.  

VI.   Discuss Employment/Project SEARCH and
VII. Discuss Leadership Development:  Inclusive Approach, Curriculum Design, Regionally Based and Distance Technology:
Chris Egan reviewed the initial proposals that were sent to the members as a result of the recommendations made during the May meeting of the Council. These proposals describe future internal efforts focusing on the areas of employment and leadership development.  A budget has not yet been determined for these efforts, but that will be done after the review today so these proposed initiatives can be discussed further at the July Executive Committee meeting.  The members were fully supportive of the staff recommendations related to employment and leadership development.

VIII. Review/update on Five Year Plan:
Staff are making good progress on the Five Year Plan, as reported by Chris Egan, with special thanks to Melissa Swartz for her leadership in this endeavor.

IX. Review Applications for Upcoming Member Vacancies:
JoAnn Toomey reviewed with the members the results of the Membership and Development Ad Hoc Committee that met on June 7, 2016 when they selected two applicants for each of the two positions that will become vacant for an individual with I/DD and a parent of a child with I/DD. After review of all the applications that were presented that best fulfill our current ethnic and regional diversity requirements, the Executive Committee agreed with the Ad Hoc Committee’s selections and directed staff to forward the recommendations to Boards and Commissions.  Chris let the members know that he and JoAnn will meet with Boards and Commissions the following week. They will present the letter of recommendation from Chair Ron Reeve, on behalf of the Executive Committee, that will make recommendations for the upcoming vacancies, as well as the reappointment of three members.    

X. August 2016 Council Meeting:
Members reviewed the draft agenda for the August Council meeting. Minor changes were suggested and will be incorporated into the draft for their next review at the July meeting.   

XI. Other:
No other business was reported so Ron Reeve asked for a motion to adjourn.

MOTION: Kerri Eaker made a motion to adjourn the June Executive Committee meeting. Amanda Bergen seconded the motion. The motion was approved.


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This project was supported, in part by grant number 2001NCSCDD-02, from the U.S. Administration for Community Living, Department of Health and Human Services, Washington, D.C. 20201. Grantees undertaking projects with government sponsorship are encouraged to express freely their findings and conclusions. Points of view or opinions do not, therefore, necessarily represent official ACL policy.

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