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Executive Committee Minutes, Sep 2014

Executive Committee
FINAL Minutes
September 15, 2014
10:30 A.M. – 12:30 P.M.

Members Present: Carrie Ambrose, Crystal Bowe, Adonis Brown, Anna Cunningham, Sam Miller, Ron Reeve
Absent: I. Azell Reeves
Others present: Chris Egan, Joshua Strasburg, JoAnn Toomey, Yadira Vasquez

I. Approval of Minutes:
The draft minutes of the July 2014 Executive Committee meeting were discussed.
MOTION: Carrie Ambrose made a motion to approve the July minutes. Sam Miller seconded the motion. The motion was approved.

II. Financial Update:
Yadira Vasquez reviewed the financial reports for the NCCDD. Ron Reeve asked the members if there were any questions and there were none.

III. Conference Funding Requests:
The following conference funding requests were reviewed for approval by the members and action was taken as follows:

• NCAPSE (North Carolina Association for Persons in Supported Employment) Conference being held October 8-10, 2014 at the Blowing Rock Conference Center in Blowing Rock, NC. The request is to fund one speaker for up to $1,000. The members voted not to fund this request based on the subject matter to be presented and the presenter residing within a close proximity to the conference.

• ECU: 7th Annual Early Intervention Conference being held October 17-18, 2014 at the Monroe Conference Center in Greenville, NC. The request is to fund three speakers for up to $1,750.

MOTION: Anna Cunningham made a motion to approve three speakers at the 7th Annual Early Intervention Conference being held in Greenville, NC October 17-18, 2014 for an amount not to exceed $1,500.00. Each speaker will be reimbursed at a rate of $500.00, inclusive of speaker fee and travel expenses. Adonis Brown seconded the motion. The motion was approved.

• NC TIDE Fall Conference being held November 2-5, 2014 at the Crowne Plaza Hotel, Asheville, NC. The request is to fund one speaker for up to $1,050.

MOTION: Anna Cunningham made a motion to approve one speaker for the NC TIDE Fall Conference in Asheville, NC November 2-5, 2014. The speaker will be reimbursed at a rate of up to $1,050.00, inclusive of speaker fee and travel expenses. Carrie Ambrose seconded the motion. The motion was approved.

IV. Discuss motion made at August Council meeting:
A motion had been made at the August Council meeting for the Executive Committee to have the authority to explore the option of an external contract(s) for the Council Development Fund and the Jean Wolff-Rossi Fund for Participant Involvement. Executive Committee members discussed this issue and recommended that the draft RFA to be presented to the Council at the November meeting for the ADA Network Fiscal Intermediary initiative also include administering the Jean Wolff-Rossi Fund for Participant Involvement and a portion of the Council Development Fund for special circumstances regarding member travel. The Rossi fund and Development Fund are currently active in their July 1, 2014-June 30, 2015 in-house initiatives. A trial alternative for the Development Fund was approved as follows:

MOTION: Ron Reeve made a motion to approve a one-time addition of funds to the current NC ADA Network Fiscal Agent/Intermediary contractor, Alliance of Disability Advocates, in the amount of $5,000 to administer NCCDD approved Council member travel events. Match requirement is waived for the additional $5,000 and is added to the contract as an amendment for a total amount of $35,000 for the time period of July 1, 2014 to June 30, 2015. Adonis Brown seconded the motion. The motion was approved.

V. Extension of Communications Liaison through December 31, 2014 with additional funds

MOTION: Adonis Brown made a motion to approve an increase to the Communications Liaison In-House Initiative by $7,500 for a total of $27,500. Staff paid through Temporary Solutions will continue with this increase at 15 hours/week through 12/31/14. Sam Miller seconded the motion. The motion was approved.

VI. Update on public input of State Plan Amendments
Chris Egan gave an update to the members on the status of public input of the State Plan Amendments. A full report will be made at the November Council meeting.

VII. Update on Hefner and Riddle nominations
Chris Egan updated the members that as of this date there had not been any nominations received for either award and encouraged members to get the word out. They will formally review and select from the nominations at the October meeting.

VIII. Other
Joshua Strasburg discussed, and shared with the members, a fact sheet that he helped to develop (along with the NC Coalition Against Sexual Assault, the Office on Disability and Health, and the Carolina Institute for Developmental Disabilities) through the State Violence Prevention Team.

MOTION: Anna Cunningham made a motion that the “Sexual Violence and People with Intellectual/Developmental Disabilities Fact Sheet” be housed at and supported by the NC Council on Developmental Disabilities. Carrie Ambrose seconded the motion. The motion was approved.

Ron Reeve called for a motion to adjourn.

MOTION: Anna Cunningham made a motion to adjourn the meeting. Carrie Ambrose seconded the motion. The motion was approved.

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