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Executive Committee Minutes, July 2014

Executive Committee
FINAL Minutes
July 21, 2014
10:30 A.M. – 12:30 P.M.

Members Present: Carrie Ambrose, Adonis Brown, Anna Cunningham, Ron Reeve, I. Azell Reeves
Absent: Crystal Bowe, Samuel Miller
Others present: Chris Egan, Beth Stalvey, Steve Strom, Melissa Swartz, JoAnn Toomey, Yadira Vasquez

I. Approval of Minutes:
The draft minutes of the June 2014 Executive Committee meeting were discussed.

MOTION: Carrie Ambrose made a motion to approve the June minutes. Adonis Brown seconded the motion. The motion was approved.

II. Financial Update:
Yadira Vasquez reviewed the financial reports for the NCCDD. Ron Reeve asked the members if there were any questions and there were none.

III. Update on Communications Initiative:
Ron Reeve asked Melissa Swartz and Steve Strom to give an update on the Communications/Marketing initiative. The Selection Committee for the initiative met to review the vendor applications and presentations. A recommendation will be made to the full Council at the August meeting.

IV. 2015 Council Meeting Dates:
The members reviewed the dates that will be presented to the full Council at the August meeting for the 2015 Council meetings.

V. Review Current Conference Funding Policy:
The Executive Committee members reviewed the current Conference Funding Policy and decided to not make any changes. They did want it noted in these minutes that the Executive Committee or the full Council has the prerogative to limit speaker fees on a case by case basis and are not obligated to fund the full $3,000 for every conference funding request.

VI. Membership Update:
The Executive Committee members reviewed the current applications on file for current vacancies. Four applicants will be recommended to the Office of the Governor, Boards and Commissions for three vacancies that exist on the Council in the non-agency membership category.

VII. Member Survey Review:
The members reviewed the standard survey template and discussed ways to encourage more members to submit them with their thoughts and ideas. There was discussion to have an outside agency handle the survey and report results; perhaps the new communications/marketing vendor.

VIII. State Plan Amendments for August Council Meeting:
Members reviewed the timeline and proposed minor changes to be made for the State Plan Amendments. The full Council will approve the draft amendments at the August Council meeting before they are released for public input. Public input will be reviewed at the November Council meeting before submission to AIDD on December 31, 2014.

IX. Legislative Update:
Beth Stalvey reviewed a tracking list for state and federal bills for July, 2014 with the members. She emphasized how fluid the information is and that she would help keep the information as current as possible. Also, she offered if any members had specific questions or areas of interest on these bills to just contact her and she will be happy to follow up.

X. Other:
Ron Reeve discussed that a NC Stakeholder Engagement Group (SEG) 2014-2015 planning session will be held on July 22nd with the NASDDDS facilitators, Nancy Thaler and Barbara Brent, the SEG co-chairs, Division leadership and the Council staff. He then called for a motion to adjourn.

MOTION: Anna Cunningham made a motion to adjourn the meeting. Ron Reeve seconded the motion. The motion was approved.


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This project was supported, in part by grant number 2001NCSCDD-02, from the U.S. Administration for Community Living, Department of Health and Human Services, Washington, D.C. 20201. Grantees undertaking projects with government sponsorship are encouraged to express freely their findings and conclusions. Points of view or opinions do not, therefore, necessarily represent official ACL policy.

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