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Executive Committee Minutes, Jan 2015

Executive Committee
FINAL Minutes
Friday, January 23, 2015
9:00 AM – 11:00 AM

Members Present: Carrie Ambrose, Crystal Bowe, Adonis Brown, Anna Cunningham, Sam Miller, I. Azell Reeves, Ron Reeve
Other present: Chris Egan, Beth Stalvey, Melissa Swartz, JoAnn Toomey, Yadira Vasquez
 
I.  Approval of Minutes:
The draft minutes of the December 19, 2014 Executive Committee meeting were discussed.

MOTION: Carrie Ambrose made a motion to approve the December minutes. Adonis Brown seconded the motion. The motion was approved.

II.  Financial Update:
Yadira Vasquez reviewed the financial reports for the NCCDD. There was some discussion on the FFY balances and initiative expenditures. Ron Reeve asked the members if there were any further questions and there were none.
 
III. Conference Funding Requests – None presented.

IV. Membership Update and Proposed Committee Assignments
Chris Egan let the members know that Joshua Strasburg is resigning to go to MH/DD/SAS effective February 1st. He assured Carrie Ambrose that staff would be available for her committee in February.

Ron Reeve asked JoAnn Toomey to update the members on the current membership vacancies and new additions. Three new members will be at the February Council meeting. New member orientation was discussed and it was decided that Ron Reeve and Chris Egan will welcome the three new members at breakfast before the Council meeting.

The proposed committee assignments were reviewed. It was suggested to have the new members rotate on committees over the next three meetings to understand the initiatives and get to know members. I. Azell Reeves asked that new members be provided with a description of the committees and encouraged to consider preferences. I. Azell Reeves asked that the CCB committee be assigned the DPI and DPS positions when filled.

MOTION: Anna Cunningham made a motion for an Ad Hoc Committee be formed to review the Hefner and Riddle Award applications before the November meeting. Crystal Bowe seconded the motion. The motion was approved.

MOTION: Anna Cunningham made a motion to form an Ad Hoc Committee to review member applications and report to the Executive Committee who will make the recommendations to Boards and Commissions. There is currently one vacancy for a Parent/Person with a Developmental Disability. Sam Miller seconded the motion. The motion was approved.

V. Process for Developing the NCCDD 2016-2021 Strategic Five Year Plan
Melissa Swartz reviewed the development schedule for the Five Year State Plan and the proposed action plan from the Carolina Institute for Developmental Disabilities, UNC Chapel Hill. Ron Reeve discussed the planning framework draft. All members reviewed the NCCDD Sole Source Policy.

MOTION: Ron Reeve made a motion that the Carolina Institute for Developmental Disabilities, UNC Chapel Hill meets the Council’s criteria for sole-source funding for support of the Five Year State Plan Development Initiative. Therefore, the Executive Committee recommends the full Council consider approval of an amount up to $83,000 (level funded), beginning with the period of March 1, 2015 to December 31, 2015, with a required minimum of 25% non-federal matching funds at the February meeting. Adonis Brown seconded the motion. The motion was approved.

VI. Discussion on NCCDD By-Laws Revision
Ron Reeve reminded members that he had previously sent out electronic versions of the current By-Laws and the proposed revision. It was decided that all members of the Council will be provided with the currently approved By-Laws and the most recent draft of the revised By-Laws approved by the EC following Council member input and endorsement by ITACC in October, 2012. Intent exists to develop an Ad Hoc Committee following this meeting. The Council Chair plans to appoint a committee chairperson and members following consultation with the EC.

VII. ED Interim Performance Review Process
Members discussed Chris Egan’s Interim Performance Review and process for member and staff participation.

MOTION: Anna Cunningham made a motion that the Executive Committee move forward with the Executive Director Interim Review via Survey Monkey, for members, staff and a self-assessment. Results will be compiled and presented at the March meeting. Crystal Bowe seconded the motion. The motion was approved.

VIII. Policy Priority Review
Beth Stalvey presented a draft version of a proposal for “2015 Policy Priorities”.

MOTION: Anna Cunningham made a motion to have Beth Stalvey present the proposal for “2015 Policy Priorities” at the February Council meeting. Crystal Bowe seconded the motion. The motion was approved.

IX. Review of February Council Agenda
Members reviewed and suggested changes to the draft February Council agenda with the addition of new member orientation and edits to the agenda times for the Friday meeting.

X. Funding increase to Easter Seals/Medical & Health Homes initiative
Members reviewed a proposed funding increase to the current Year 2 of Easter Seals/Medical & Health Homes initiative and agreed the
request should go before the Disability Systems Change Committee at the February meeting.

XI. Communications Plan Initiative Discussion
There was much discussion regarding the Cross-cutting NCCDD Communications initiative. Chris Egan will review motions made at the August and November, 2014 Council meetings and EC members will be provided with the language of the motions. He will also check with O’Neill Communications on their presentation in February for follow up to the Council.

Meeting adjourned

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