Membership & Development
Ad Hoc Committee Meeting
MINUTES
May 5, 2015

Members Present: Carrie Ambrose, Karen Armstrong, Katie Holler, Wing Ng

Members Absent: Joshua Gettinger, Michael Groves, Cheryl Powell

Staff Present: JoAnn Toomey

Carrie Ambrose opened the tele-conference meeting by welcoming the members.

The members reviewed the May Council Agenda. They were very pleased to see that the initiative updates were being presented to the whole Council and not just in the committees. They were also glad that lunch was being provided to keep the members engaged in the process of reviewing the initiatives. They also felt that it should be made clear to all members at the beginning of the day on Thursday that the reception at the end of the day was part of the meeting agenda – to stress the importance of attending the Five Year Plan Kick Off event. The members suggested that since a lot of the members stay in the hotel Thursday night, that when there is a lot of business to conduct, the meeting on Friday should start earlier – 8:30 perhaps.

The next agenda item was discussing the new member orientation that was held on April 21^st at the Council office. Since there wasn’t any official feedback to report, Karen and Carrie discussed it from their view and felt that it was a good meeting – that it should be held at least once a year and maybe twice a year depending on new membership. They thought the addition of the website demonstration took up too much time since it had previously been sent out to all members, and that it was unfortunate there were technical glitches. They did feel that there should be more executive leadership present – that just Ron and Carrie were there from the Executive Committee – and that more time could be devoted to their perspective of the Council and its business. They commented that Chris did a good job on the history of the Council and recommended that new members be encouraged to attend in person.

Members then discussed the last item on the agenda; the Council Development Fund. Staff explained the intention and usage of the fund and that it was up for continuation funding at the May meeting. The members felt that it was good to continue to budget this fund so that members could know there was more to being a Council member than just attending the quarterly meetings. Member awareness of the fund will be increased at the May meeting when it is presented for continuation.

They discussed the idea of each member having a travel budget but decided that might not work since some members simply can’t attend conferences due to personal and professional commitments – and that their budget wouldn’t be used when it could go towards another member’s travel. They agreed that knowing about annual and national conferences well in advance might help some members plan ahead. They liked that e-mails were sent out letting members know about upcoming conferences but still felt it would be best for a list to be created of the annual and up-coming conferences that members might go to, for the list to be maintained and updated on the NCCDD website, with a link to the conference website – as well as being sent out by e-mail as a reminder to members. They also asked that this list be included in the “FYI” section of the mail out for the Council meetings.

The members scheduled their next meeting for Tuesday, June 9, 2015 at 1:00-2:00 p.m. and felt that would be a good time to discuss how the May Council meeting went. Carrie thanked those in attendance for their input. Meeting adjourned.