Governance Ad Hoc Committee Meeting
MINUTES
October 28, 2015

Members Present: Crystal Foreman, I. Azell Reeves, Peggy Terhune

Members Absent: Adonis Brown, Eric Chavis, Lourdes Fernandez, Desiree Peterson

Staff Present: Chris Egan, JoAnn Toomey

The open meeting was held via tele-conference. Peggy Terhune opened the meeting by welcoming the members. Members began the process of updating and streamlining the current NCCDD policies.

The members reviewed the updated Conference Funding Policy and made a revision to delete #1, attach the conference funding request form and then agreed it was ready to go forward to the full Council.

They then reviewed the updated Conflict of Interest Policy. It was agreed that Executive Order 34 on Ethics and Attendance Standards be noted in the second bullet. Under Procedures: there would be a #2 added to state that there be a conflict of interest reminder at every Council meeting. This policy was then ready to go forward to the full Council.

The updated Cost Extension of External Initiative Policy was then reviewed. Minor changes of the policy name change to Extension of External Initiative, funding initiatives from five to three years and the term grantee to contractor were made. Under #8, the sentence should begin with, “At least 90 days before the end of the third year of funding…….” This policy was then ready to go forward to the full Council.

The members then reviewed the updated Disposition of Unsolicited Requests for Funding Policy. The only change was the wording of Request for Proposals (RFP) to Request for Applications (RFA).

The committee members thought that they would be able to present the updated policies at the next Council meeting but agreed that with the full agenda in November that they would wait until the February meeting. This would give the members time to review the last six policies, and also discuss the need for any new policies that may be needed from the by-laws revision. JoAnn would make all the formatting changes so that all the policies were uniform in font, etc.

The next teleconference meeting is scheduled for Friday, November 13th at 11:00 a.m. Meeting adjourned.