Governance Ad Hoc Committee Meeting
MINUTES
July 2, 2015

Members Present:  I. Azell Reeves and Peggy Terhune

Members Absent: Adonis Brown, Eric Chavis, Lourdes Fernandez, Crystal Foreman

Staff Present:  Chris Egan, Shayna Simpson-Hall and JoAnn Toomey

The open meeting was held via tele-conference and all members were welcomed.

Peggy Terhune opened the meeting by informing the group that the revised By-Laws were reviewed this past Tuesday, June 30th, by her and the Governance Co-Chair, Crystal Foreman.  Minor propsed changes were made in Article 6: Committees; where Peggy and Crystal agreed that the Executive Committee (rather than the Chair of the Council) may create other standing or ad hoc committees and, prior to the Annual meeting, the Executive Committee (not the Chair) would choose the Chairs of the standing committees, with full Council approval at the Annual meeting.   Lastly, the Executive Committee (not the Chair) shall appoint members to the standing committees following the Annual meeting.

Azell Reeves agreed with the proposed changes to Article 6 and raised additional questions regarding the Elections section where a Secretary will be elected rather than a Secretary/Treasurer and they also discussed Article 1 that referred to the DD Act and other responsibilities regarding federal and state law.

Peggy and Azell discussed Crystal Foreman’s suggestion that once the By-Laws are put before the full Council, and if the By-Laws pass, that another version of the By-Laws be developed at a readability level to make the By-Laws understandable by all.   

All agreed that the 6/30/15 version of the proposed By-Laws be placed on the Executive Committee agenda at their next meeting on 7/20/15.  Once they have reviewed the proposed version, they will make the recommendation to put the By-Laws on the agenda for the August Council meeting for potential approval.  

The next teleconference meeting of the Governance Ad Hoc Committee will be scheduled after the August 7th Council meeting.  Ad Hoc Committee members will then begin the process of reviewing and updating NCCDD policies.  

Meeting was adjourned.