NC Council on Developmental Disabilities
FINAL
Executive Committee Minutes 
Date:  February 17, 2020
Time: 10:00 AM – 11:30 AM

Members Present: Allison Dodson, Kerri Eaker, Myron Gavin, Cheryl Powell, Ryan Rotundo, Nessie Siler, Dan Smith
Staff Present: Melissa Swartz, JoAnn Toomey, Yadira Vasquez, Talley Wells

I. Call to Order
Chair Kerri Eaker called to order the meeting of the Executive Committee (EC) and welcomed the members calling in.

II. Approval of Minutes
The draft minutes of the January 13, 2020 Executive Committee meeting were reviewed.

MOTION: Dan Smith made a motion to approve the January 13, 2020 minutes. Allison Dodson seconded the motion. The motion was approved by unanimous vote.

III. Fiscal Training
Yadira Vasquez provided a fiscal training for the Executive Committee as requested at the January meeting. The PowerPoint presented was well received and the members thanked Yadira for the overview. Yadira offered to the members one-on-one training if desired and also let them know that she is always available for questions.

IV. Executive Director Update
Talley Wells first thanked the members for their time, work and commitment for the Council meetings and was pleased with the success of the most recent February meeting.

He updated the members on the plans for the upcoming NCCDD Town Halls. He especially wanted Cheryl, Myron and Nessie to know that the first sessions will be held in the counties of Craven, Dare and New Hanover. Talley is working with David Ingram for locations and dates for all the Town Halls and will be contacting the members in those areas for their input and support. The surveys should be ready for distribution by the Arc Conference being held mid-March.

Talley briefly updated the members on the Golden Leaf Foundation and that Chris Egan mentioned there may be more news on the tobacco money possibly being applied for by Vocational Rehabilitation or a partner if that moves forward.

Discussion was held regarding the topic of letters from the Chair supporting white papers and grants to other agencies being sent ‘On behalf of the Council’. It was decided that any support letters would be drafted by staff and then sent to the Chair and members of the EC for their review with a deadline to reply. The letters from the Chair would then state ‘On behalf of the Executive Committee of the Council’.

V. Council Meeting/Member Survey or Agenda Review
The members reviewed survey responses from the February meeting. There was discussion regarding lobbying vs. informing and it was suggested that the explanation sheet included in the Council Member Handbook would be included in the mailout packet from now on. They also agreed with the suggestion that the DD Network update on Friday should include a written one-page summary of their report for the members. Staff will make this request to DRNC and CIDD.

The EC members again discussed having agency member ‘report outs’ that would include I/DD specific updates. Plans will be made to assign two or three agency members at each Council meeting during the Thursday agenda, beginning with the May meeting. The first agencies to be contacted will be MH/DD/SAS and VR.

Also discussed was looking at an earlier time for the committee meetings on Thursday. The draft May agenda will be reviewed at the March EC meeting. Kerri thanked all the staff for a smooth and successful Council meeting. Ryan Rotundo and the other EC members echoed Kerri’s sentiments.

VI. Conference Funding Requests
The members reviewed a request for the 11th Annual Early Intervention Conference being held March 19-20, 2020 at East Carolina University’s Murphy Center in Greenville. The request is for up to $3,000. It will be used to assist with the speaker’s fee.

MOTION: Dan Smith made a motion to approve funding for the 11th Annual Early Intervention Conference being held March 19-20, 2020 at East Carolina University’s Murphy Center in Greenville in an amount not to exceed $3,000. Nessie Siler seconded the motion. The motion was approved by unanimous vote.
JoAnn Toomey updated the members that the funding approved for the visit and symposium with the former ACL Commissioner, that was approved by the EC in December 2019, is no longer needed.

VII. Ad Hoc Committees/Updates
None at this time.

VIII. Personal Services Contract Review/Approval
None at this time.

IX. Other
Discussed previously.

X. Adjourn
Kerri then asked for a motion to adjourn and Allison Dodson made a motion to adjourn the meeting. Dan Smith seconded the motion. The motion was approved and the meeting adjourned.