NC Council on Developmental Disabilities
FINAL
Executive Committee Minutes
Date:  November 16, 2020
Time: 10:00 AM – 11:00 AM

Members Present: Allison Dodson, Kerri Eaker, Myron Gavin, Cheryl Powell, Ryan Rotundo, Nessie Siler, Dan Smith
Staff Present: David Ingram, Melissa Swartz, JoAnn Toomey, Yadira Vasquez, Talley Wells, Letha Young
Guests/Council Members Present: Sandy Terrell

I. Call to Order
Chair Kerri Eaker called the meeting to order of the Executive Committee (EC) and welcomed the members calling in.

II. Approval of Minutes
The draft minutes for the October 19, 2020 Executive Committee meeting were reviewed.

MOTION: Allison Dodson made a motion to approve the October 19, 2020 minutes. Ryan Rotundo seconded the motion. The motion was approved by unanimous vote.

III. Executive Director Update
Talley Wells updated the members on the Peer Support training and will review a proposal just received further this week. He would like to get back to NACDD soon who have offered $10,000 funding to help support this effort. Mya Lewis wants to review the curriculum and is very interested in this but feels that now might not be the right time. Other questions came up at the Council meeting and were answered regarding payment for the Peer Support service through Medicaid and questions regarding sustainability and recruiting participants.

Alliance LME/MCO is also interested in figuring out how people going through the program can then be employed afterwards. There is a 12-week curriculum that is copyrighted, and once people go through the program Alliance can help see if we can get individuals employed. Kelly Friedlander will help teach the classes.

Ryan Rotundo also discussed the original presentation that occurred last November, and that the rollout seemed swift and information seemed to be lacking within the committee. Talley will be sending more information to Ryan and the Community Living Committee. They agreed that we will have to wait until the December EC meeting to make a final decision. Ryan feels that this initiative may also be better to sit in the Advocacy Development Committee - or use an ad hoc committee over the next month to look over the curriculum and make a recommendation on which committee this initiative sits in.

Dan Smith said that a working group may be a good idea to make a recommendation which committee but also that it may be better sitting in Cross Cutting. He also talked about Optum and now has fewer reservations to invest in them. Kerri Eaker talked about how the LME/MCOs are involved and discussed how after five years what this may look like in managing our health services.

Talley thanked Dan and Ryan about the ad hoc or working group and that we really want to finalize this for the December EC meeting.

Talley then discussed Yadira’s recent spreadsheet updating the FFY 21 and 22 funding allocations and encumbrances. We will probably be bringing at least two draft RFA approvals to the February Council meeting.

IV. Council Meeting/Member Survey or Agenda Review
Member survey responses from the August Council Meeting were reviewed. Nineteen responses were received. They were generally good results and responses. There was only one ‘disagree’ about the mailout and the timeliness of sending it out. Talley said there were some last-minute changes that occurred and that was why there was a late send of the mailout.

The members then discussed the November Council meeting. They felt that overall, it went very well and all agreed that David did a good job with the IT issues and reminders.

The February Council meeting was discussed. A decision was made for this meeting to be virtual and that hopefully the May meeting can be held in-person.

MOTION: Allison Dodson made a motion to hold the February Council meeting virtually. Nessie Siler seconded the motion. The motion was approved by unanimous vote.

JoAnn Toomey reported that there was only one response received regarding a change request for the 2021 Committees and that no change was requested for their current committee. Therefore, the 2021 Committee list will remain the same as the 2020 list.

V. Conference Funding Requests
None at this time.

VI. Ad Hoc Committees/Updates
Talley said that the Five-Year Plan Ad Hoc Committee would like to have a half-day planning meeting on December 10th. After researching several possibilities for facilitation of this meeting, David Ingram shared a proposal from Kelly Friedlander to facilitate this meeting. He reviewed the proposal with the EC members that included virtual attendance.

MOTION: Dan Smith made a motion to approve Community Bridges Consulting Group proposal to facilitate the Five-Year Plan Ad Hoc Committee planning meeting on December 10, 2020 in an amount up to $3,000. Ryan Rotundo seconded the motion. The motion was approved by unanimous vote.

VII. Personal Services Contract Review/Approval
None at this time.

VIII. Other
Kerri asked the members if they would like to change the date of the December EC meeting due to it being the week of the Christmas holiday.

MOTION: Allison Dodson made a motion to change the date and time of the December Executive Committee meeting from December 21st to December 14th from 11:00 AM to 1:00 PM. Dan Smith seconded the motion. The motion was approved unanimously.

IX. Adjourn
Kerri asked for a motion to adjourn the meeting at 11:00.

MOTION: Dan Smith made a motion to adjourn the EC meeting. Ryan Rotundo seconded the motion. The motion was approved by unanimous vote.