North Carolina Council on Developmental Disabilities - NCCDD

Executive Committee
FINAL Minutes
Monday, July 20, 2015
10:30 AM – 12:30 PM

Members Present: Caroline Ambrose, Anna Cunningham, Katie Holler, I. Azell Reeves, Ron Reeve
Members Absent: Adonis Brown, Sam Miller
Staff present: Chris Egan, JoAnn Toomey, Yadira Vasquez
Others present: Crystal Foreman

I. Approval of Minutes:
The draft minutes of the June 15, 2015 Executive Committee meeting were discussed.
MOTION: Carrie Ambrose made a motion to approve the June minutes. Katie Holler seconded the motion. The motion was approved.

II. Financial Update:
Yadira Vasquez reviewed the financial reports for the NCCDD. There was discussion on the FFY balances and initiative expenditures. Ms. Vasquez also provided FFYs 2016-2018 budget summaries and detail reports as requested. The members agreed that it was a lot of information and Ron Reeve asked that a summary update of the finances be added on the FFY sheets. Ron asked the members if there were any further questions and there were none.

III. Conference Funding Requests:
One request from East Carolina University – Brighter Futures for All Children (8th Annual Early Intervention Conference) being held October 9-10, 2015 in Greenville, NC.

MOTION: Anna Cunningham made a motion to approve funding the speaker, Linda Hodgdon, at the East Carolina University 8th Annual Early Intervention Conference, October 9-10, 2015 for an amount up to $2,000. Katie Holler seconded the motion. The motion was approved.

IV. Update on the 5-Year Plan:
Chris Egan and Anna Cunningham updated the members on the progress regarding the development of the new 5-year plan and the agenda from the ad hoc committee meeting that was held earlier today.

V. Ad Hoc Committee Updates:
Anna Cunningham announced that Crystal Foreman is the new chair and Eric Chavis is the vice-chair of the Communications Ad Hoc Committee. Crystal updated the members on the progress of the Communications Ad Hoc. The State Plan Development Ad Hoc Committee update was previously given to the members. Carrie Ambrose updated the members on the Membership & Development Ad Hoc meetings that included discussion on reestablishing the Council meeting pre-call to members to provide detailed information regarding an upcoming Council meeting. Crystal Foreman gave an update on the Governance Ad Hoc Committee and the members reviewed the 7/14/15 draft. The members agreed that a user-friendly version of the bylaws will need to be developed once the bylaws are approved by the full Council.

MOTION: Anna Cunningham made a motion that the draft bylaws be presented to the full Council at the August, 2015 meeting for motion. The draft bylaws are to be sent to all members by 7/22/15 so they have time to review and comment before the Council meeting. Azell Reeves seconded the motion. The motion was approved.

VI. Proposed Council Meeting Dates for 2016:
February 11-12, 2016
May 12-13, 2016
August 11-12, 2016
November 16-18, 2016

MOTION: Carrie Ambrose made a motion that the proposed Council meeting dates for 2016 be presented to the full Council at the August, 2015 meeting for motion. The Executive Committee also recommended that all the 2016 meetings be held in Raleigh. Katie Holler seconded the motion. The motion was approved.

VII. SELN End Date Revision:
Staff informed members that the end date for the current SELN In-House initiative needs to be revised to coincide with FFY funding. The
continuation funding for the SELN will be presented to the Council at the August meeting with funding dates of September 30, 2015-September 30, 2016.

MOTION: Anna Cunningham made a motion to revise the end date of the current SELN In-House initiative from September 30, 2015 to September 29, 2015. Carrie Ambrose seconded the motion. The motion was approved.

VIII. Other:
Members reviewed the draft August Council meeting agenda.

Anna Cunningham shared with the members that the performance review of the executive director followed the timeline and was valuable and helpful to all.

Chris Egan reminded the members that the ADA event is being held tomorrow in downtown Raleigh in collaboration with the Alliance of Disability Advocates event. DHHS Secretary Aldona Wos will be the honored speaker.

The next meeting will be September 21st at 10:30 a.m.

Ron Reeve asked for a motion to adjourn.

MOTION: Anna Cunningham made a motion to adjourn the meeting. Katie Holler seconded the motion. The motion was approved.